A CFO’s Point of view on Papaya Global Hr Payroll…
Papaya Global’s platform improves worldwide workforce management for business, ensuring compliance with local policies and tax laws. Their services encompass payroll processing, advantages administration, compliance oversight, time and participation tracking, and HR support. The platform centralizes worldwide payroll operations, offering services with real-time insights and control. Founded in 2016, Papaya Global has actually expanded to Tel Aviv, New York City, London, and Kiev.
In the vibrant landscape of international service operations, managing payroll throughout borders can be a complex and challenging job. As the Chief Financial Officer (CFO) of a worldwide company, I understand the important significance of efficient and certified payroll management. In our pursuit of quality, we have accepted innovative options to simplify our processes, and one such transformative tool is Software.
The Challenge of Global Payroll:
Worldwide growth produces diverse challenges, and payroll management is no exception. Differing tax regulations, differing employment laws, and several currencies make it crucial for organizations to embrace sophisticated solutions to make sure precision, compliance, and performance in payroll processing.
Software: A Comprehensive Service:
workers so it’s truly essential to ensure that you’ve considered from the start any post-termination limitations that you wish to put into the contract of work that they’re enforceable so that suggests you need to truly consider what it is you’re aiming to protect and why clearly Specify what’s included within the scope of that confidential information and resolve the period of limitation post-determination that you wish to use and be really able to to validate that in relation to copyright the position really depends on the kind of intellectual property you’re looking to safeguard and also the jurisdiction so for instance from a copyright point of view in the Netherlands completion client is more likely to have the um copyright rights in a copyright that the employees produced who’s been under their supervision and control instantly nevertheless in somewhere like Poland for example that automated right may not exist which task would require to flow through the chain uh contractually so it actually depends on the jurisdiction and the type of IP okay thank you Elizabeth Steve was staying on the subject of agreements Miss categorized misclassifying workers
Papaya Global Software application has actually emerged as a game-changer in the world of international payroll management. Its cloud-based platform incorporates payroll, labor force management, and employee benefits into a single, easy to use user interface. As the CFO, I have witnessed firsthand the positive impact of on our company’s financial operations.
Unified International Payroll Processing:
enables our company to procedure payroll seamlessly throughout numerous nations. The platform’s unified method allows for constant payroll calculations, reducing mistakes and ensuring compliance with regional policies. This has substantially mitigated the risks associated with global payroll processing.
also essential for if later someone says misclassification you have your file supported by the requisite documents and that the right evaluation tools to reveal somebody that you had a thoughtful procedure therefore what do you have to include because process it’s the who the what the where and the when who are you handling are you dealing with a specific or are you handling a personal Service Corporation and how are they operating what are they doing is it the type of work that provides itself more to being an independent contractor than an employee so for example accounting
I.T crafting the creatives these all lend themselves more to that assessment of being freelancer you understand also uh where are they doing it can they work from anywhere or do they have to be on site and handled again another crucial element is the management and supervision of the uh worker and then lastly when is it a specific job is it a six-month job six years all of this is manageable but it has to be documented and it needs to be thoroughly um investigated so we have a tool we call it ic2 we had an ic1 and we’ve enhanced it this year so that we can roll it out internationally these tools take a survey list for the worker the worker fills out and fills these questions out therefore does completion customer or the recipient of the services they both put their information into the tool and after that it does an assessment waiting the various questions since not every jurisdiction has the same feeling about a few of these concerns some think they’re more important than others and it comes out with a red yellow or green red you’re probably a worker yellow you’re on the cusp we can most likely assist you with that in terms of some of the things you need to boost to ensure that you are considered that examination of uh independent professional or green where you were assessed as an as a independent professional once that examination is done all the requisite files are below it so that if later on there
Navigating the intricacies of international work laws and tax regulations can be overwhelming. Papaya Global’s automated compliance engine keeps our organization up-to-date with modifications in regulations across jurisdictions. This ensures that our payroll processes comply with the latest requirements, reducing the danger of non-compliance and associated penalties.
network of In-House outside advisors accounting firms and legal companies who help us keep our databases entirely approximately date and we likewise call on we need to when we see an unusual or or particularly complicated situations alright thanks Steve I can just see a quick question in the Q a window yes the session will be taped and sent to participants afterwards um returning to to the webinar itself Ray company of record is managed in a different way all over the world and the German law for instance it’s classified as employee leasing can you shed any light on a few of the unique considerations for nations and where the eor model isn’t regulated yes Ian staff member leasing or labor leasing as it’s likewise called which prevails in a number of countries especially in Europe enforces strict policies on products such as the length of task it also appoints employees to collective bargaining arrangements that provides rights and benefits however even in the countries that don’t have those rigorous policies for instance the UK Canada and the nordics there are regulations for each country and each worker is dealt with the like all the other workers because nation and all those guidelines require to be complied with okay thank you Ray um Kathy moving I would say to yourself what do companies require to factor in when figuring out agreement status to secure themselves and the rights of hires what are the pros and cons of hiring contractors and Freelancers versus permanent staff members so clearly the the advantage of specialists versus employees is the the flexibility for both the worker and for the company um but I can’t worry enough how important it is to have a constant extensive and a well-documented compliance
Papaya Global Hr Payroll and Time Savings:
The software application’s automation abilities have actually considerably lowered the time and effort needed for payroll processing. Handbook information entry and recurring tasks have been lessened, permitting our financing team to concentrate on tactical efforts rather than administrative problems. This has actually resulted in increased performance and performance within our financial operations.
in one since each state has its own guidelines Californians are a few of the most stringent an example is pay slips on a payslip in California the best info needs to be on the payslip in the best format and in the ideal position if you remain in breach of of regulations for payslips the fines are issued per payslip so that’s each employee each pay slip will sustain a fine thanks Ray thank you Elizabeth a lot to fret to think about and we’re just two concerns in and 10 minutes or so working with in one country is tough enough however when employing in a you know on an international level it’s an entirely different story you require to ensure that you’re up to date with existing in addition to pending regional labor laws Steve um how do you make sure and guarantee that the people 2.0 team is on top of an ever-changing landscape and that your clients are fully supported and I’ll organize this into three key things we do in firstly you require to have the best team so we work with a group of global professionals in Work Practices um that ex that team of professionals includes attorneys it consists of payroll professionals it includes HR professionals and these are people that not only understand the laws in these in these nations and regions but they also know the languages they know the local practices they understand the cultures and it is necessary to have that best group and genuinely have the group on the ground uh dealing with cl
Real-time Analytics and Reporting:
Papaya Global offers thorough real-time analytics and reporting tools. As a CFO, having access to accurate and prompt financial data is essential for decision-making. The platform’s reporting capabilities empower me to make educated strategic choices based on real-time insights into our international payroll data.
application and its scope and the way that it applies to employment law in practice can be checked through the judicial system by way of case law examples of that would be the acquired rights instruction otherwise known as the 2p guidelines in the UK the working time policies which has had numerous hairs of that legislation evaluated particularly around vacation pay and obviously as Kathy’s going to come on to talk about later work status which there’s been numerous precedence set throughout the years so I think it’s actually that continuous development of the work law landscape that you actually require to navigate when when working in Europe okay thank you Elizabeth Ray what about you from your individual experience while moving across the pond as discussed each country has various regulations however the United States is basically 50 nations
Scalability for Company Growth:
One of the standout features of Papaya Global is its scalability. As our business continues to grow and expand into new markets, the software perfectly accommodates changes in our workforce and payroll requirements. This scalability ensures that our payroll infrastructure can adjust to the progressing needs of our worldwide company.
Global Chief legal officer we have actually got Elizabeth Beal who is our chief legal officer for Amia and we’ve got Ray Glimpse who is our senior vice president of customer service and I would say separately and jointly these 3 people have Decades of experience in in work law and international Work Practices so thank you it’s a pleasure to be with everybody here today sounds like we have actually got the right people with us today and in in addition to to those well we likewise have among our own Stars erase share head of Global Services at papaya Global tell us about yourself thank you Elin Ian hey there my name is Elite I have actually been with the company for around 4 and a half years as head of Partnerships I have developed Papaya’s network of in-country Partners in over 160 places on a personal element and related to our subject today I have actually had the opportunity to move and work in three various nations it is the company’s responsibility to ensure my defense while living in a foreign country compliance with local laws and guidelines is vital for me or anyone else as an expat or as a regional so today we have actually invited our relied on Partners individuals 2.0 to show the importance of regional
expertise when business Go Global thank you and enjoy fine thank you as I stated let’s proceed to the pact agenda today’s webinar is a chance to ask the panel the questions you’ve been thinking of we’ll discuss the truths a company requires to think about when opening a new entity and broadening into new countries as well as keeping things going we’ll cover aspects such as local regulations factors to consider when working with compliance key obstacles payments and what not to do it is among the most important things remembering what not to do um operating on a global level is not for the faint-hearted the larger a business grows the more they require to understand and manage knowing what to do in each brand-new situation as it rises is important on numerous levels understanding local policies and regional laws in addition to business practices helps reduce Associated and international growth papaya through our regional professionals can navigate potential threats such as copyright protection data privacy security concerns ensuring the business’s operations stay compliant and protected tax Social Security returns and remittances differ by country
In conclusion, Papaya Global Software application has shown to be an invaluable property in our mission for effective and compliant global payroll management. As the CFO of an international company, I am positive in recommending Papaya Global to organizations seeking to enhance their payroll processes, boost compliance, and accomplish greater performance in handling their international workforce. The software application’s innovative functions and commitment to excellence align with our tactical objectives, making it an essential part of our monetary operations.
openly announced and it was 100 million dollar settlement that Uber made with the state of New Jersey one state in addition to the openly revealed settlements there’s likewise substantial legal costs there exists’s other charges there’s other expenses behind that also so the total expense can be extremely significant in the 10s of millions of dollars or more and and those quantities are growing uh the reason business are getting it so incorrect is really simply the rules are complicated and they’re changing all the time think ir-35 in the UK which has actually been an ongoing advancement for numerous years now and and still a great deal of uncertainty amongst business on what it actually implies and how you deal with it most companies are just not aware of the rules and and act as if the the guidelines are the same all over which they’re not so so encourage you to to be very proactive as you’re engaging uh employees from a category point of view alright thank you Stephen and returning to yourself Ray it’s not just the company that suffers in the long run what results can this have on the employee Papaya Global Hr Payroll specifically when it comes to their own tax liabilities social security and advantages for instance jury and certainly the employees the other side of the coin
I discover time and time again the workers often misclassified unwittingly they do not understand the conditions of employment or contract and are informed by the customer why it’s most advantageous generally to the customer why you must be used or engaged in this style the worker may owe taxes and Social Security to the authorities the future pension and healthcare benefits of the employee can be impacted and numerous times it can be years before this all falls out and by that time it’s too late years have actually gone by they haven’t added to pensions Etc so it’s a huge impact that they never ever understood they were strolling into you could not agree with you more if you say the UK for instance hmrc can return as much as 10 years um Kathy business are securing insurance coverage against misclassification but generally premiums are just covering the cost of legal costs whilst the average claim assessed versus companies corresponds to to 40 or 50 percent of the base pay of worker exists any point in taking out insurance coverage and what is the alternative yeah to your point um you do require to check out the small print it is not covering the taxes penalty and interest most of the times I haven’t seen it a minimum of so uh the the other area that I do believe if you managed to get the coverage what we are saying is is that if your compliance program is not up to stuff you could be rejected protection on the basis of the reality that you were not in compliance with laws um in the UK
Cost Considerations and Papaya Global Hr Payroll …
The comprehensive functions of come at a cost,
Over the past few decades, the labor force has actually gone through a substantial transformation with the development of remote work, which has actually eliminated geographical restrictions on hiring. This has actually enabled services to recruit talent from all over the world, allowing them to put together the best possible team for each role. As a result, workers have actually acquired greater flexibility to work from home and increase their profits without needing to move to pricey areas or commute fars away. According to a 2022 study, 87% of staff members who have the alternative to work from another location choose to do so. The COVID-19 pandemic, combined with advancements in enterprise connection software, has actually further sped up the shift towards remote work, even in industries that were initially reluctant to adopt the trend.
insights are valuable to us and and your fellow attendees so first things first though um let’s get to know everyone my name is Ian Charles and I’ve operated in payroll for the last 25 years I have actually had roles in all type of Industries retail and Charm to Aerospace in all types of companies start-up to matrixed environments across the globe I supplied leadership and technique to populations of more than 100,000 workers on a month-to-month basis and in over 170 nations today I’m the perel strategist for papaya
International I work across business male maning and developing external relationships supporting Enterprise clients and solutions and acting as a consultant I ‘d like to present our first Greg um guest Greg who will kick things off by telling us um who he is and a bit more about bamboo HR Greg over to you thanks Ian yeah as Ian stated my name is Greg Piper uh I am the senior business counsil at bambo HR so I lead our in-house legal team and in fact work very carefully with our um HR department as well to manage various legal and HR matters that come up so really excited to be here about bambo HR if if you’re not acquainted with us uh at bambo HR we say our mission is to set you as HR experts free to do great
Although Papaya Global supplies combinations with different HR and finance systems, we encountered some obstacles throughout the integration process. Personalizing the software application to align with our existing facilities showed to be more complex than expected, resulting in delays in the initial rollout.
The substantial functions offered by Papaya Global come at a cost, which a few of our smaller sized subsidiaries discovered to be excessively costly. As a worldwide company, we had to thoroughly weigh the need for innovative performance versus spending plan restrictions.
Support Response Time:
On occasion, our teams experienced issues that needed immediate assistance. Nevertheless, the reaction time from Papaya Global’s customer assistance group was not constantly as prompt as we would have liked, causing hold-ups in solving those issues.
Our application of involved a phased method. We started by onboarding a few subsidiaries to test the system’s compatibility with our existing processes. This enabled us to identify and resolve combination challenges early on. As the software ended up being more ingrained in our operations, we slowly broadened its use to cover our entire worldwide labor force.
The automated features structured our payroll procedures, decreasing the time invested in manual calculations and compliance tracking. Routine training sessions and continuous support from Papaya assisted our teams end up being competent users of the software application, optimizing its potential for our organization.
However, paying a labor force can be complicated. It is especially challenging for business who employ personnel throughout numerous countries, as they must continuously consolidate various information streams, manually track local and national labor and policies, and invest valuable time and resources to establish local entities in new areas. These business are faced with suboptimal, pricey alternatives, like opening a foreign subsidiary or hiring a professional work organization, which is a regional company that works with staff members on their behalf and can charge up to 15% of. By 2022, 75% of employers reported difficulty hiring certified workers, a boost of 21% from 2019. The payroll & HR services market was valued at $26.4 billion in 2022 and is projected to reach $50.4 billion by 2030.
provides an option supporting all forms of work. It offers an end-to-end platform, from worker onboarding and ongoing management to international payments and. It helps business with labor law compliance in the jurisdictions in which they run, provides management of work benefits, and ensures data privacy in compliance with GDPR.
Eynat Guez |
Eynat is the CEO of. An entrepreneur with 15 years of experience, she is a leading specialist in payroll and labor force management. She co-founded after seeing the innovation space in global.
papaya this webcast has actually been pre-approved for hrci and Sherm credit please be sure to participate in the total webcast in order to get your credits if you have any questions during the webcast please click the Q&A tab in your webinar controls and type the there a new tab will open in your web browser with the webcast study please be sure to finish it as quickly as the webcast has ended it is now my pleasure to turn it over to Pap and bamboo HR for their discussion hey there and thank you for joining us today we’re thrilled to have you here as we embark on a journey of information to policy attaining
360 degree worker compliance where we’ll dive into the vital aspects of the employee compliance management model throughout the session we’ll explore real world difficulties genuine local regulations best practices and the role of Automotion in simplying compliance journey be prepared to emerge in a comprehensive understanding of how to protect your organization and workers while remaining compliant in an
Ever developing regulatory environment in the everchanging world of service and financing ensuring compliance with payroll policies is not only crucial however likewise a legal vital from the moment of working with to the in intri complexities even sorry of termination every step along the staff member journey is Frau with compliance risks that have significant effects nevertheless with a deeper more nuanced understanding of their commitments companies can not only browse the detailed landscape but likewise proactively ensure this 360 degree compliance the webinar is developed to equip you with the knowledge and tools needed to navigate the complex Surface of compliance whether you’re a seasoned P professional a small company owner or somebody brand-new to the field what I wish to do before we begin and I believe it’s actually essential
In our mission to boost performance and precision in managing our global workforce, our multinational corporation turned to, a leading and labor force management software. The shift intended to simplify the complex job of handling across numerous countries, currencies, and compliance guidelines.
One of the standout features of is its robust compliance management system. The software immediately updates itself to comply with ever-evolving tax and labor laws across numerous jurisdictions. This has actually been important in guaranteeing that our procedures stay certified in each country of operation.
is to state that the content here is illegal recommendations it is simply for your information please consult your legal group should you have any questions or concerns in relation to anything that we’ve gone over today our key take key takeaways by the end of the webinar will be an understanding of employee compliance threats how to employ ly with self-confidence how to streamline data management and automation so let’s take ourselves a moment to familiarize ourselves with the webinar platform once again as we have actually.
function as your hris or is type of your core employee record um to handle that employee life process throughout their Journey with you as as a worker in addition to a payroll module we need to assist you pay those workers and compensate them and advantages Administration module that allows you to help manage the advantages you supply to your staff members so really thrilled to be here represent um bamb booy container and discuss this topic um and I think from my viewpoint I’ll I’ll most likely supply a great deal of a concentrate on the United States side of things when we discuss sort of compliance so happy to be here thanks for having me Ian all right thanks Greg um Gina over to you would you like to introduce yourself and tell the audience a little bit about papay international yes definitely thank you Ian hello everybody I’m Gina dorelis I’m the Work specialist manager.
at I handle the employment Council in the US APAC EMA and Israel region I likewise work as us Council for I’m certified in New york city and New Jersey um we make sure compliance onboarding and offboarding of employees with regard to papaya we supply payroll payments and labor force management as a Service work force company to workers serving in over.
160 countries okay thank you so both I feel entirely underqualified sitting here with you both well I forgot to discuss as we were kind of like going through the introduction so it’s actually really nice to in fact see in the webinar chat where everyone’s really participating in from today I can see that we have individuals in Las Vegas and Indiana already so if you want to carry on inform where you are that would be definitely wonderful whilst we just await everybody else to type of like take part there we go Chicago also well um so whil we’re doing that I’m waiting for everyone to kind of join I’ll just run us through the agenda um today we are going to go over hiring Talent brand-new greater Information Management termination compliance and automation wow the chat has actually got actually actually hectic so we got Dallas Austin San Antonio Toronto San Francisco Richmond um you’re coming from definitely everywhere which is fantastic so uh I’m hoping that we’re actually going to have some actually great commentary and concerns throughout the uh the webinar too all right so that’s the program then what I wish to Now cover is the the compliance and the Personal privacy side of things so the the Journey of an employee and their data is Papaya Global Hr Payroll complex without fail and an.
Ever progressing relationship that begins the minute an individual signs up with an organization it continues throughout their work and Beyond this journey can be divided into k to several essential stages whilst we’re really you understand that they’re used with us so on boarding day-to-day operations settlement and benefits professional development then we get to the offboarding and even advocacy so it even occurs after the staff member has actually left your employment throughout the journey companies are responsible for gathering storing protecting staff member information in compliance with data privacy regulations no matter where it is you’re operating around the world it frequently includes executing protected information management systems and guaranteeing strict adherence to local requirements to safeguard both the employee and the organization the evolution of employee information and management c.