A CFO’s Point of view on Papaya Global Autopay…
The platform allows business to manage their worldwide workforce and comply with local work guidelines and tax laws. Papaya Global offers a series of services, including payroll management, benefits administration, compliance management, time and presence tracking, and HR management. The platform is designed to streamline the intricacies of global payroll and provide real-time exposure and control over payroll operations. The business was founded in 2016 and is headquartered in Tel Aviv, Israel, with workplaces in New york city, London, and Kiev.
In the vibrant landscape of international company operations, handling payroll across borders can be a complex and challenging job. As the Chief Financial Officer (CFO) of a global business, I understand the important significance of efficient and compliant payroll management. In our pursuit of excellence, we have actually accepted ingenious options to enhance our processes, and one such transformative tool is Software application.
The Difficulty of Global Payroll:
International expansion produces varied challenges, and payroll management is no exception. Differing tax policies, varying work laws, and numerous currencies make it important for organizations to adopt sophisticated solutions to ensure accuracy, compliance, and performance in payroll processing.
Software application: A Comprehensive Option:
staff members so it’s truly basic to guarantee that you have actually thought about from the start any post-termination constraints that you want to put into the agreement of employment that they’re enforceable so that means you need to truly consider what it is you’re wanting to protect and why clearly Specify what’s consisted of within the scope of that secret information and address the period of constraint post-determination that you wish to use and be actually able to to justify that in relation to copyright the position truly depends upon the type of intellectual property you’re aiming to safeguard and likewise the jurisdiction so for example from a copyright point of view in the Netherlands completion client is more likely to have the um copyright rights in a copyright that the employees produced who’s been under their supervision and control automatically however in someplace like Poland for instance that automatic right might not exist which project would need to flow through the chain uh contractually so it truly depends on the jurisdiction and the type of IP alright thank you Elizabeth Steve was staying on the topic of agreements Miss classified misclassifying workers
Papaya Global Software application has actually emerged as a game-changer in the realm of worldwide payroll management. Its cloud-based platform incorporates payroll, workforce management, and employee benefits into a single, user-friendly user interface. As the CFO, I have witnessed firsthand the favorable effect of on our company’s financial operations.
Unified Worldwide Payroll Processing:
allows our business to process payroll effortlessly throughout multiple nations. The platform’s unified technique allows for constant payroll estimations, minimizing errors and guaranteeing compliance with regional regulations. This has significantly reduced the dangers related to international payroll processing.
also essential for if in the future somebody says misclassification you have your file supported by the requisite files and that the right examination tools to reveal someone that you had a thoughtful process and so what do you have to consist of because process it’s the who the what the where and the when who are you dealing with are you dealing with an individual or are you dealing with an individual Service Corporation and how are they running what are they doing is it the kind of work that lends itself more to being an independent specialist than an employee so for instance accounting
I.T engineering the creatives these all provide themselves more to that assessment of being freelancer you understand likewise uh where are they doing it can they work from anywhere or do they have to be on site and managed again another crucial factor is the management and supervision of the uh employee and after that finally when is it a specific task is it a six-month job 6 years all of this is manageable however it needs to be recorded and it has to be completely um investigated so we have a tool we call it ic2 we had an ic1 and we’ve enhanced it this year so that we can roll it out globally these tools take a questionnaire list for the worker the worker completes and fills these questions out and so does completion client or the recipient of the services they both put their details into the tool and after that it does an examination waiting the various concerns because not every jurisdiction has the same sensation about some of these concerns some think they’re more crucial than others and it brings out a red yellow or green red you’re most likely a staff member yellow you’re on the cusp we can most likely assist you with that in terms of a few of the important things you need to boost to ensure that you are considered that evaluation of uh independent specialist or green where you were assessed as an as a independent specialist once that evaluation is done all the requisite files are below it so that if later on there
Navigating the complexities of global work laws and tax guidelines can be frustrating. Papaya Global’s automated compliance engine keeps our company updated with modifications in regulations across jurisdictions. This guarantees that our payroll processes stick to the most recent standards, minimizing the risk of non-compliance and associated charges.
network of In-House outside consultants accounting firms and legal firms who assist us keep our databases completely up to date and we also contact we need to when we see an uncommon or or particularly complicated scenarios alright thanks Steve I can simply see a fast concern in the Q a window yes the session will be recorded and sent to guests afterwards um returning to to the webinar itself Ray employer of record is regulated differently all over the world and the German law for instance it’s classified as staff member leasing can you shed any light on a few of the unique factors to consider for countries and where the eor model isn’t managed yes Ian worker leasing or labor leasing as it’s also called which is prevalent in a number of countries specifically in Europe imposes rigorous policies on products such as the length of assignment it also designates employees to collective bargaining contracts that provides rights and advantages however even in the nations that do not have those strict guidelines for instance the UK Canada and the nordics there are policies for each nation and each worker is treated the like all the other workers because country and all those regulations need to be complied with okay thank you Ray um Kathy moving I would state to yourself what do companies require to consider when figuring out contract status to protect themselves and the rights of hires what are the benefits and drawbacks of employing professionals and Freelancers versus long-term staff members so obviously the the advantage of contractors versus workers is the the flexibility for both the worker and for the employer um but I can’t stress enough how important it is to have a consistent comprehensive and a well-documented compliance
Papaya Global Autopay and Time Cost Savings:
The software’s automation capabilities have actually substantially reduced the time and effort needed for payroll processing. Manual data entry and repetitive tasks have actually been reduced, allowing our financing group to focus on strategic initiatives rather than administrative burdens. This has actually resulted in increased efficiency and performance within our financial operations.
in one since each state has its own policies Californians are a few of the most stringent an example is pay slips on a payslip in California the ideal details needs to be on the payslip in the ideal format and in the right position if you’re in breach of of guidelines for payslips the fines are issued per payslip so that’s each worker each pay slip will incur a fine thanks Ray thank you Elizabeth a lot to stress to think of and we’re just 2 questions in and 10 minutes or two working with in one nation is tough enough however when working with in a you understand on a worldwide level it’s an entirely different story you require to ensure that you’re up to date with existing as well as pending regional labor laws Steve um how do you make certain and ensure that the people 2.0 group is on top of an ever-changing landscape which your clients are fully supported and I’ll organize this into 3 essential things we do in primarily you require to have the right group so we employ a group of worldwide specialists in Work Practices um that ex that team of specialists consists of attorneys it includes payroll experts it includes HR specialists and these are individuals that not only know the laws in these in these countries and regions however they likewise know the languages they know the local practices they know the cultures and it is necessary to have that right team and really have the team on the ground uh working with cl
Real-time Analytics and Reporting:
Papaya Global supplies extensive real-time analytics and reporting tools. As a CFO, having access to precise and prompt financial data is essential for decision-making. The platform’s reporting abilities empower me to make informed tactical choices based on real-time insights into our international payroll information.
The useful application and extent of the application to work law can be evaluated through the legal system utilizing case law examples. For example, the obtained rights directive, also known as the 2p guidelines in the UK, and the working time policies have actually undergone various legal analyses, especially regarding vacation pay. Additionally, the principle of work status has actually seen numerous legal precedents over the
Scalability for Service Growth:
Among the standout functions of Papaya Global is its scalability. As our business continues to grow and broaden into brand-new markets, the software application flawlessly accommodates changes in our labor force and payroll requirements. This scalability guarantees that our payroll facilities can adjust to the progressing needs of our international company.
Global Chief legal officer we’ve got Elizabeth Beal who is our chief legal officer for Amia and we’ve got Ray Gander who is our senior vice president of client services and I would say individually and collectively these 3 individuals have Decades of experience in in employment law and international Employment Practices so thank you it’s an enjoyment to be with everybody here today seems like we’ve got the right people with us today and in in addition to to those well we likewise have among our own Stars delete share head of Global Provider at papaya International inform us about yourself thank you Elin Ian hey there my name is Elite I have actually been with the company for around four and a half years as head of Partnerships I have developed Papaya’s network of in-country Partners in over 160 locations on a personal aspect and related to our subject today I have actually had the chance to relocate and work in three different nations it is the business’s obligation to ensure my security while living in a foreign country compliance with regional laws and guidelines is crucial for me or anyone else as an expat or as a regional so today we have actually welcomed our trusted Partners individuals 2.0 to demonstrate the significance of local
knowledge when companies Go International thank you and delight in fine thank you as I said let’s proceed to the pact program today’s webinar is a chance to ask the panel the concerns you’ve been thinking of we’ll go over the facts a company needs to think about when opening a new entity and broadening into brand-new countries along with keeping things going we’ll cover aspects such as regional regulations factors to consider when working with compliance essential obstacles payments and what not to do it is among the most essential things remembering what not to do um operating on a global level is not for the faint-hearted the bigger a business grows the more they need to understand and handle knowing what to do in each new circumstance as it increases is necessary on many levels understanding local guidelines and local laws along with organization practices helps reduce Associated and international expansion papaya through our local experts can browse prospective threats such as copyright security information privacy security problems making sure the business’s operations remain certified and safe and secure tax Social Security returns and remittances vary by country
In conclusion, Papaya Global Software application has actually shown to be an indispensable possession in our mission for effective and compliant worldwide payroll management. As the CFO of a global company, I am positive in recommending Papaya Global to organizations seeking to improve their payroll processes, boost compliance, and achieve greater efficiency in handling their worldwide labor force. The software’s ingenious functions and dedication to excellence line up with our strategic goals, making it an important part of our monetary operations.
I discover time and time again the employees often misclassified unknowingly they don’t comprehend the conditions of work or contract and are told by the client why it’s optimum generally to the client why you need to be utilized or engaged in this fashion the worker might owe taxes and Social Security to the authorities the future pension and health care opportunities of the worker can be impacted and a number of times it can be years before this all falls out and by that time it’s too late years have actually passed they have not contributed to pensions Etc so it’s a huge effect that they never ever understood they were strolling into you could not agree with you more if you state the UK for instance hmrc can go back as much as 10 years um Kathy business are getting insurance coverage against misclassification but usually premiums are only covering the expense of legal charges whilst the average claim evaluated versus employers equates to to 40 or 50 percent of the base salary of employee is there any point in getting insurance coverage and what is the alternative yeah to your point um you do need to check out the fine print it is not covering the taxes penalty and interest most of the times I haven’t seen it a minimum of so uh the the other area that I do think if you managed to get the coverage what we are saying is is that if your compliance program is not up to stuff you could be rejected coverage on the basis of the truth that you were not in compliance with laws um in the UK
Expense Considerations and Papaya Global Autopay …
The comprehensive features of come at an expense,
Current decades have seen a remarkable change to the labor force as the increase of remote work has broken down geographical barriers to hiring. Services can now hire staff from anywhere worldwide, enabling them to access the best available skill for any offered function. This gives employees more flexibility to work from home and increase their earnings without transferring to costly areas or commuting cross countries. A 2022 study found that 87% of staff members who have the opportunity to work from another location take that chance. The break out of COVID-19, in conjunction with new business connectivity software application, sped up the relocate to remote work, consisting of in industries previously hesitant to welcome the trend.
insights are valuable to us and and your fellow guests so first things first though um let’s be familiar with everybody my name is Ian Charles and I have actually operated in payroll for the last 25 years I have actually had functions in all type of Industries retail and Charm to Aerospace in all types of businesses start-up to matrixed environments across the globe I provided management and strategy to populations of more than 100,000 staff members on a monthly basis and in over 170 countries today I’m the perel strategist for papaya
Global I work across the business guy maning and developing external relationships supporting Enterprise customers and services and functioning as a consultant I want to introduce our very first Greg um visitor Greg who will kick things off by telling us um who he is and a little bit more about bamboo HR Greg over to you thanks Ian yeah as Ian said my name is Greg Piper uh I am the senior business counsil at bambo HR so I lead our in-house legal team and in fact work really closely with our um HR department too to manage different legal and HR matters that come up so actually excited to be here about bambo HR if if you’re not acquainted with us uh at bambo HR we state our objective is to set you as HR experts complimentary to do excellent
Although Papaya Global supplies combinations with numerous HR and financing systems, we encountered some obstacles throughout the integration procedure. Customizing the software application to align with our existing infrastructure proved to be more complex than expected, leading to hold-ups in the initial rollout.
The substantial functions offered by Papaya Global come at an expense, which a few of our smaller sized subsidiaries discovered to be prohibitively expensive. As a global organization, we needed to carefully weigh the requirement for sophisticated functionality against budget constraints.
Support Reaction Time:
On occasion, our teams experienced problems that needed immediate help. Nevertheless, the action time from Papaya Global’s client support team was not constantly as prompt as we would have liked, causing hold-ups in fixing those problems.
Our application of included a phased technique. We started by onboarding a couple of subsidiaries to test the system’s compatibility with our existing procedures. This enabled us to determine and attend to combination challenges early on. As the software ended up being more ingrained in our operations, we slowly broadened its usage to cover our entire worldwide workforce.
The automated functions structured our payroll procedures, minimizing the time invested in manual estimations and compliance tracking. Routine training sessions and ongoing assistance from Papaya assisted our teams end up being skilled users of the software application, optimizing its capacity for our company.
Companies that worker workers throughout numerous nations often face complex obstacles when it pertains to managing their labor force. Among the greatest difficulties is combining various data streams and sticking to varied local and nationwide labor policies, which can be both time-consuming and costly. Furthermore, setting up regional entities in new regions can be a costly and suboptimal choice, with alternatives such as opening a foreign subsidiary or employing an expert employment organization (PEO) often charging up to 15% of the payroll. These difficulties have actually caused a significant boost in problem hiring qualified personnel, with 75% of employers reporting this issue in 2022, a 21% boost from 2019. The payroll and HR services market, valued at $26.4 billion in 2022, is expected to reach $50.4 billion by 2030.
offers an option supporting all kinds of work. It supplies an end-to-end platform, from worker onboarding and continuous management to global payments and. It assists business with labor law compliance in the jurisdictions in which they operate, uses management of employment advantages, and guarantees information privacy in compliance with GDPR.
Eynat Guez |
Eynat is the CEO of. An entrepreneur with 15 years of experience, she is a leading specialist in payroll and labor force management. She co-founded after seeing the innovation space in global.
papaya this webcast has been pre-approved for hrci and Sherm credit please be sure to go to the complete webcast in order to get your credits if you have any questions throughout the webcast please click the Q&A tab in your webinar controls and type the there a brand-new tab will open in your browser with the webcast study please make certain to complete it as soon as the webcast has actually ended it is now my pleasure to turn it over to Pap and bamboo HR for their presentation hello and thank you for joining us today we’re enjoyed have you here as we embark on a journey of data to regulation attaining
360 degree employee compliance where we’ll dive into the necessary aspects of the employee compliance management model throughout the session we’ll check out real world difficulties real regional guidelines finest practices and the function of Automotion in simplying compliance journey be prepared to emerge in a comprehensive understanding of how to secure your organization and employees while staying compliant in an
Ever progressing regulative environment in the everchanging world of organization and finance ensuring compliance with payroll regulations is not only vital but also a legal imperative from the moment of working with to the in intri intricacies even sorry of termination every step along the staff member journey is Frau with compliance dangers that have significant consequences however with a much deeper more nuanced understanding of their commitments companies can not just browse the elaborate landscape but likewise proactively ensure this 360 degree compliance the webinar is created to equip you with the knowledge and tools necessary to browse the complex Terrain of compliance whether you’re an experienced P specialist a small business owner or someone new to the field what I want to do before we begin and I believe it’s really essential
In our quest to enhance efficiency and accuracy in handling our worldwide workforce, our international corporation turned to, a leading and workforce management software. The transition aimed to simplify the complex job of handling throughout different nations, currencies, and compliance policies.
Among the standout functions of is its robust compliance management system. The software immediately updates itself to abide by ever-evolving tax and labor laws throughout numerous jurisdictions. This has been invaluable in ensuring that our processes stay certified in each country of operation.
is to state that the content here is illegal suggestions it is simply for your details please consult your legal team must you have any questions or issues in relation to anything that we’ve discussed today our key take key takeaways by the end of the webinar will be an understanding of worker compliance dangers how to work with ly with self-confidence how to streamline data management and automation so let’s take ourselves a moment to acquaint ourselves with the webinar platform once again as we’ve.
act as your hris or is kind of your core worker record um to manage that employee life process throughout their Journey with you as as an employee in addition to a payroll module we have to assist you pay those staff members and compensate them and advantages Administration module that allows you to help manage the benefits you supply to your employees so really delighted to be here represent um bamb booy container and discuss this topic um and I think from my viewpoint I’ll I’ll probably offer a lot of a focus on the US side of things when we speak about kind of compliance so delighted to be here thanks for having me Ian all right thanks Greg um Gina over to you would you like to introduce yourself and tell the audience a little bit about papay international yes absolutely thank you Ian hi everybody I’m Gina dorelis I’m the Work specialist manager.
at I manage the employment Council in the United States APAC EMA and Israel region I also act as us Council for I’m licensed in New york city and New Jersey um we make sure compliance onboarding and offboarding of employees with regard to papaya we provide payroll payments and labor force management as a Service labor force service provider to employees serving in over.
160 countries all right thank you so both I feel entirely underqualified sitting here with you both well I forgot to mention as we were sort of like going through the introduction so it’s really really nice to in fact see in the webinar chat where everyone’s really going to from today I can see that we have individuals in Las Vegas and Indiana already so if you want to continue inform where you are that would be definitely fantastic whilst we simply await everybody else to kind of like take part there we go Chicago too well um so whil we’re doing that I’m waiting for everyone to type of join I’ll simply run us through the program um today we are going to talk about employing Skill brand-new higher Info Management termination compliance and automation wow the chat has actually got actually really hectic so we got Dallas Austin San Antonio Toronto San Francisco Richmond um you’re coming from definitely everywhere which is great so uh I’m hoping that we’re in fact going to have some really terrific commentary and concerns throughout the uh the webinar also fine so that’s the program then what I want to Now cover is the the compliance and the Privacy side of things so the the Journey of a staff member and their data is Papaya Global Autopay multifaceted without fail and an.
Ever progressing relationship that starts the minute a person joins an organization it continues throughout their employment and Beyond this journey can be divided into k to several key phases whilst we’re actually you understand that they’re utilized with us so on boarding daily operations payment and advantages expert development then we get to the offboarding and even advocacy so it even occurs after the employee has left your employment throughout the journey organizations are responsible for gathering keeping safeguarding employee data in compliance with data personal privacy policies no matter where it is you’re operating around the globe it typically involves executing secure information management systems and making sure rigorous adherence to regional requirements to protect both the staff member and the company the evolution of worker data and management c.